CCS: Chinden Campus Conference Rooms Terms & Conditions

1. An invoice will be sent to the reserving agency each month for the previous month’s reservations. We cannot accept payment from individuals directly.
2. We cannot accept any responsibility for equipment or other items you may leave in a conference room. You are entirely responsible for all personal items you bring into the room.
3. CANCELLATION: You must cancel a reservation a minimum of 48 hours prior to start time in order to not be charged.
4. You may NOT move equipment or furnishing out of the room.
5. You are liable for damage to room equipment caused by your use.
6. A room that is not left properly cleaned may result in a fee. Please do the following before you vacate a room:
   • Putting trash (soda cans, cups, napkins, wrappers, etc…) in receptacles
   • Wipe up food and drink spills
   • Remove equipment or other items you brought
   • Assure that caterer’s equipment (coffee pots, cups, ice containers, etc…) is removed from room
   • Restore tables and chairs to their original positions.

Emergency Activation Notice

Reservations made through this system are subject to change in the event of a statewide emergency requiring activation of the Idaho Office of Emergency Management (IOEM). Such emergencies may include natural or human‑caused incidents that require a coordinated, multi‑agency response.

If an emergency activation occurs, the Department of Administration may need to repurpose reserved facilities for emergency operations. Should this happen, the Department will work directly with the reservation holder to identify and secure an alternative conference location whenever possible.

By completing a reservation, users acknowledge and accept that their reservation may be modified or canceled under these circumstances.

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